We take the privacy of our customers very seriously and are committed to protecting your privacy. This Policy explains how we collect, use and transfer your personal data, and your rights in relation to the personal data stored by us when you use our website or otherwise engage with our services.
This policy sets out the following:
- What personal data we collect about you and how;
- How the data is used;
- Our legal basis for collecting your information;
- Who we share your data with;
- Where we transfer your information;
- How long we retain your information for;
- Your rights and choices in relation to the data held by us;
- How to make a complaint in relation to the data held by us; and
- How to contact us with any queries in relation to this notice, or the personal data held by us.
Who is Talk With Us?
For further information about Talk With Us you are referred to our Website at www.talkwithus.co.uk.
For the purposes of European data protection laws, if you are visiting our Website or otherwise engaging with our services from the European Economic Area (or “EEA”), the data controller of your information is Talk With Us.
What is personal data?
What personal data do we collect?
- Information that you provide voluntarily
In order to provide services to you we may ask you to provide personal information. This may include, amongst other things, your name, email address, postal address, telephone number, gender, date of birth, passport number, bank account details, credit history and claims history. The personal information that you are asked to provide and the reasons why you are asked to provide it, will be made cleat to you at the point at which we ask you for it.
Some of the information that you provide may be “sensitive personal data”. “Sensitive personal data” includes information relating to your physical or mental health, racial or ethnic origin, political opinions, sexual life, criminal history, trade union membership or religious beliefs.
- Information that we obtain from third party sources
From time to time, we may receive personal information about you from third party sources but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us.
For example, if you are in receipt of our services, we may obtain data about you from the local authority and your school. For information about how your local authority or school uses and shares your personal data, please refer to their own privacy statements.
We may also collect personal data from other sources including family members in order to provide services to you.
How is personal data used?
We may need to use your personal data in order to carry out the following activities:
- To set you up as a new client;
- To provide you with our agreement;
- To accept payments from you;
- To communicate with you about the service provided;
- To communicate with third parties as non-exhaustively described above;
- For general administration purposes;
- To comply with our legal and regulatory obligations;
- To defend or prosecute any legal claims; or
- To respond to your enquiries.
Our legal basis for collecting your information
Our legal basis for collecting and using your personal data will depend on the personal data concerned and the specific context in which we collect it.
However, we will normally collect personal data where we need the information to provide you with our services / perform a contract with you, where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms, or with your consent.
In some cases we may use your personal data for a legal obligation.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). You are under no obligation to provide personal data to us. However, if you should choose to withhold requested data we may not be able to provide you with certain services.
Similarly, if we collect and use your personal information in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the “Contact Us” section below.
Who is your personal data shared with?
We may disclose your personal information with the following categories of recipients.
- to our third party service providers and partners who provide data processing services (for example to assist in the performance of our services) or who otherwise process personal information for purposes that are described in this Privacy Notice (see “How does Talk With Us use my personal data?”). A list of our current service providers and partners may be available upon request;
- to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
- to a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this Privacy Notice; or
- to any other person with your consent to the disclosure.
Your personal data will not be transferred to, and processed in, countries other than the country in which you are resident.
How long is personal information retained for?
We will keep your personal data on our records for as long as we have an ongoing legitimate business need to do so. This includes providing you with a service you have requested from us or to comply with applicable legal, tax or accounting requirements. Please contact us using the contact details provided under the “Contact Us” section below should you require further information on our Record Retention procedures.
We may also retain your personal data where such retention is necessary in order to protect your vital interests or the vital interests of another natural person.
Your Rights as a Data Subject
Your principal rights under data protection law are as follows:
- the right to access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to object to processing;
- the right to data portability;
- the right to complain to a supervisory authority; and
- the right to withdraw consent.
- If you wish to access, correct, update or request deletion of your personal information, we will ask you to provide us with a copy of any two of the following documents: Driver’s licence; Passport; Birth certificate; Bank statement (from the last 3 months); or Utility bill (from the last 3 months). With regards to your right of access, the first access request will be complied with free of charge but additional copies may be subject to a reasonable fee.
- In addition, if you are a resident of the European Union, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information.
- You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you or contacting us using the details provided under the “Marketing” heading below at email@example.com.
- Similarly, if we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
- You have the right to complain to the Information Commissioner’s Office about our collection and use of your personal information.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
You may exercise any of your rights in relation to your personal data by contacting us using the details set out in the “Contact us” section at the bottom of this page.
Automated decision making
There are no instances where use of your personal information may result in automated decisions being taken (including profiling) that legally affect you or similarly significantly affect you.
Automated decisions mean that a decision concerning you is made automatically on the basis of a computer determination (using software algorithms), without our human review.
Were we to ever make an automated decision about you, you have the right to contest the decision, to express your point of view, and to require a human review of the decision.
As mentioned above, we may use your personal data to send you marketing materials.
If you would like to stop receiving marketing information from us, please unsubscribe by clicking the “unsubscribe” link in the relevant marketing email, email us at firstname.lastname@example.org or write to us at:
Talk With Us
23 Buckingham Avenue
Talk With Us places great importance on the security of all personal data associated with our customers. We have security measures in place to attempt to protect against the loss, misuse and alteration of personal data under our control.
For example, our security and technology policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to user information? We use Secured Socket Layer (SSL) to encrypt financial information you input before it is sent to us. The servers we use to store personal data are kept in a secure environment.
Whilst we cannot ensure or guarantee that loss, misuse or alteration of data will not occur, we use our best efforts to prevent this.
You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Privacy Notice.
Talk With Us
23 Buckingham Avenue